Project Coordinator

Wausau Window and Wall Systems POSITION SUMMARY Responsible for managing all pertinent activities in the project life cycle, from post order entry though project close out.
Primarily executes project activities for Configured (Customer Engineered) Projects.
POSITION DUTIES and RESPONSIBILITIES: Number of Projects (dependent on project complexity): 40 Size of Projects (employee may be assigned “stretch” projects): Up to $500,000 Effectively manage Project kick off activities Evaluate contract documents, such as purchase orders, specifications, architectural and structural drawings, to determine the scope baseline.
Evaluate internal quote and job summaries to establish project cost baseline.
Understand product performance boundaries as indicated in project specification, die design, engineering, and manufacturing procedures to determine possible constraints.
Evaluate product performance boundaries as indicated in project specification, die design, engineering, and manufacturing procedures to determine possible constraints.
Evaluate project requirements as specified by customer, as well as LEED requirements.
Effectively manage Project Planning activities Evaluate the project schedule baseline as they relate to submittal milestones and product shipments requirements.
Establish a communication plan in a manner that would remain consistent with individual customer preferences, as well as internal communication requirements, in an effort to keep all parties informed in a timely manner.
Seek/allocate engineering resources that will effectively support the project.
Determine or seek customer instructions, for the appropriate sequence of engineering output that will best support customer expectations.
Ensure full customer approval package (CAP) is received on schedule, in an effort to maintain required ship dates for our customers.
Effectively manage Project Executing activities Compile and present complete submittal packages including but not limited to: details, engineering documents, test reports, product data, samples, LEED information and other required information.
Facilitate internal progress meetings as required to ensure project milestones will be met.
Publish Request For Information (RFI) as required to maintain completeness and accuracy of project information.
Effectively negotiate Change Orders (CO) as a result of new information that impact project scope and cost.
Manage and negotiate scheduling concerns that could impact both external and internal stakeholders.
Maintain open communication with external and internal stakeholders to keep projects flowing at an optimum pace.
Attend project coordination meetings via phone conference or through WebEx to secure information and/or gain approvals.
Provide support to the customer when shipping and field issues arise.
Effectively manage Project Monitoring and Controlling activities Monitor job site status and field issues that may impact Window and Wall Systems scope of work and delivery of products.
Notify the customer of quality issues during manufacturing activities, which could cause defects in material and workmanship that may impact the ship dates.
Throughout the project lifecycle, utilize and maintain project management tools, such as RFI log, meeting minutes, Schedule of Values (SOV), and Performance Reports/Dashboards.
Present a Project Performance Report to the Senior Leadership Team (SLT), as required, in order to provide visibility to potential negative impacts to the business as a result of cost overruns, margin erosion, or customer dissatisfaction.
Effectively manage Project Close Out activities Negotiate with the customer to reduce field back charges and process "Credit Request Forms" as required.
Reconcile final payments from the customer and issue credits to the customer.
Issue Warranties as per contract requirements.
Survey the customer to evaluate overall customer satisfaction.
Support Business Process Activities Undertake and promote job responsibilities in a manner consistent with the Company’s Core Values.
Adhere to established Safety policies and procedures to ensure a safe environment for all associates.
Provide mentoring or coaching to less experienced Project Coordinators/Managers.
Comply with Department or related Standard Operating Procedures and Standards.
Participate in and/or lead process and continuous improvement initiatives.
EDUCATION and EXPERIENCE REQUIREMENTS Minimum of an Bachelor’s Degree in related field.
3+ years general industry experience.
Specialized Project Management Training through Project Management Institute (PMI), or equivalent, preferred.
OTHER REQUIREMENTS Microsoft Office Suit (Outlook, Power Point, Word, Excel).
Bluebeam or Adobe Acrobat.
Understanding of ERP software (Epicor or similar).
Understanding of BOM (Bill of Materials).
Understanding or experience in AutoCAD a plus.
Excellent verbal and written communication skills.
Carry out responsibilities with a sense of diligence.
Ability to work independently or as part of a team.
Financial acumen (P&L Analysis).
Prioritization skills.
Problem solving skills.
High attention to detail.
Thorough knowledge of Window and Wall Systems products and processes, or equivalent knowledge in a similar industry.
Negotiation skills.
Conflict management skills.
Time management skills.
Understanding and interpreting construction documents.
Apogee and our brands are an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by state or federal law.
#LI-KS1 Apogee and our brands are an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status or any other characteristic protected by state or federal law.